Microsoft SharePoint is an online platform for data management. it has come a long way since it was first launched in 2001, it has become one of the must-have online tools for business organizations who have to deal with managing a lot of data.
In any case, if you are planning to use SharePoint as a platform for your business, you should know how to use its features effectively.
In this article, we will discuss SharePoint features and how to use them. We will also talk about some of the most important SharePoint features that you can use for your business with or without the help of a SharePoint development company.
SharePoint Features: What are they?
Before we start talking about how to use SharePoint features, let’s talk about what are these features. These features are some of the most powerful features that SharePoint offers.
- Document Management:
Document management is one of the most important features of SharePoint. This feature allows you to store all your documents in one place.
Again, this is a very powerful feature because it helps you manage all your documents in one place. It also provides a lot of other benefits like sharing, collaboration, etc.
Search is another important feature of SharePoint. It allows you to search all your content in one place. It is a great feature for finding information quickly. You can even perform text searches and use Boolean operators to narrow down your results.
Workflows are a set of rules that automatically trigger when certain events occur. For example, when a document is added to a library, then it will be assigned to a specific person for approval.
- Content Types:
Content types are used to categorize the content in a specific way. It also helps in organizing the content in a better way.
- Site Collection Features:
A site collection is a group of sites. It allows you to create as many site collections as you want to. Each site collection has its own features.
- Custom Actions:
Custom actions allow you to perform certain actions on the documents.
- Work Management:
This feature allows you to manage all your work tasks easily. It also provides you with the option to assign tasks to other people.
This feature enables you to collaborate with other people on projects. This feature is very useful for a company because it helps you to communicate with other people easily.
- Enterprise Content Management:
This feature is very similar to Document Management.
- Knowledge Management:
This feature allows you to store and share knowledge among different people. It also allows you to create a library of documents and make them available to others.
This feature provides you with the option to control access to the documents. It also allows you to set the security level for each document.
- Document Imaging:
This feature allows you to convert documents into images. It also provides you with the option to create PDF files from the documents.
- Document Conversion:
This feature allows you to convert any type of file into another format.
- Content Searching:
This feature allows you to search through the stored content of your company.
- Data Import:
This feature allows you to import data from different sources into your document management system.
- Metadata Management:
This feature allows you to manage all the metadata related to your documents.
This feature allows you to generate reports about your documents.
- Document Versions:
This feature allows you to maintain multiple versions of a document.
- Manage Rights:
This feature allows you to give permissions to users or groups of users.
- Site Governance:
This feature allows you to control access to the site. It also allows you to create lists of site content and control who can see what.
Also Read About: Why choose our SharePoint consultancy services for your business?
SharePoint is mainly used for document management, email archiving and file sharing, to name a few. It is also very easy to use and can be accessed from anywhere. So, there are many benefits of using SharePoint. To take advantage of all the above-described benefits of SharePoint, we advise you to contact a SharePoint Development Company to get the best experience of this online platform.